Administrator: negotiations, labour relations and dispute management- Department of Public services and Administration

REF NO: DPSA 13/2024

Closing date: 09 December 2024

Requirements:

• A minimum qualification at NQF level 5 in Secretarial / Office Management / Office Administration / Business Administration.
• 1-2 years’ experience in office administration.
• Knowledge of Public Service Regulatory Framework.
• Knowledge of office administration. Knowledge of Office Equipment (Fax, Photocopiers, automated telephone system, etc.).

Generic skills:

• Client orientation and customer focus
• Problem Solving
• Interpersonal
• Facilitation
• Writing Skills and Computer Literacy.

Technical skills:

• Report writing
• Telephone etiquette
• good understanding of MS Office, Word, Excel, Outlook and PowerPoint

Duties:

• Communication Manage the diary.
• Schedule and prioritise appointments, remind manager(s) of engagements.
• Provide a front office support service.
• Receive, welcome and attend to visitors and guests, screen telephone calls, and handle queries.
• Provide office administration support service.
• File documents. Order stationery and office equipment, administer leave register and salary reports, type documents.
• Coordinate unit meetings and serve as secretariat, fax and photocopy documents, draft standard responses, and manage correspondence.
• Provide support regarding the execution of projects.
• Coordinate the drafting of guest list and invites, send out invites and administer responses from invitees, book venues and accommodation, administer attendance register, package documents, compile memorabilia, take minutes.
• Provide logistical support service.
• Coordinate travel and accommodation arrangements, liaise with travel agencies, compile itineraries, administer S&T claims, make bookings for venues and arrange for catering services.
• Administer unit budget. Request and collate inputs for the budget.
• Project cash flow and draft expenditure reports.

Enquiries: Mr. Mompati Galorale Tel No: (012) 336 1117.

How to apply: Apply using a Z83 , a recent comprehensive CV; contactable referees (telephone numbers and email addresses must be indicated); Applicants are not required to submit copies of qualifications and other relevant documents on application but must submit the Z83 and a detailed curriculum vitae (Only shortlisted candidates will be required to submit certified documents

E-mail your application to: Advertisement132024@dpsa.gov.za

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